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Use Playlists to create collections of video or audio files in Microsoft 365

Today, we’re introducing Playlists – a new and simple way to curate and share video or audio collections within Microsoft 365. Until now, you had to build a SharePoint page with web parts and load in the content to create a video collection. With playlists in Microsoft 365, you add content using the new ‘Playlist’ template in Microsoft Lists. Once you have the right collection of audio or video files, it’s instantly ready to playback and share. This combines Lists ease of use with the trusted value of Stream (on SharePoint) powering the playback experience. 

A published Playlist makes it easy to view and share a collection of audio and video files. The example above 'packages up' all the keynote session recordings from the European SharePoint Conference 2022 (ESPC22).A published Playlist makes it easy to view and share a collection of audio and video files. The example above ‘packages up’ all the keynote session recordings from the European SharePoint Conference 2022 (ESPC22).

Playlists can be created directly from Stream or via Lists creation across Office, SharePoint and Lists. Users can add any video and audio files to a playlist that they have edit access to. People with access to the playlist and to the files in the playlist can view the videos in order or skip back and forth between items in the playlist. Playlists can be used to create an organized collection of podcasts, training videos, product demo videos, Teams meeting recordings, or other audio/video content. Simply tap any video in the list to begin watching.

How to create a playlist from the Stream start page

To create a playlist from the Stream start page:
    • Go to stream.office.com
    • Tap the down arrow next to the “New Recording” button
    • Select “Playlist in Lists” option from the dropdown menu.
    • Add a name and description.
    • Select where you want to save this list and tap “Create
    • Select “Add new item” and to begin adding videos to your playlist.

How to create a playlist from Microsoft365.com or SharePoint

To create a playlist from the from Office or SharePoint:
    • Go to Microsoft365.com (formerly Office.com) or the SharePoint start page
    • Tap the menu in the upper right corner and select Lists under “all apps”
    • Tap the “New List” button at the top of the screen
    • Select “Playlist” from the templates displayed
    • Tap “Use Template”
    • Add a name and description.
    • Select where you want to save this list and tap “Create
    • Select “Add new item” and to begin adding videos to your playlist.

The Playlist template as shown with example content when creating new in Microsoft Lists.The Playlist template as shown with example content when creating new in Microsoft Lists.

Once you’ve created a playlist you can share it with others using the Share button in Playlist view. Using permissions, you can make your Playlist accessible to all or limited set of people in your organization. It’s important that your intended audience have access to the playlist and to its audio or video files for proper playback. Note: sharing a Playlist doesn’t override permissions for videos that are part of the playlist. Users who have access to the playlist but don’t have access to the videos will need to request permission to watch videos. If you want to make all videos accessible to everyone by default, then you can change video permissions accordingly.

After you create a playlist or when a playlist is shared with you, it will appear on the Stream Start Page under “Quick Access” section. You can also add a playlist as your favorite, and it will appear under the Favorites filter. Learn more about all the places and ways to create a new list – including use of the new Playlist template.

In the coming months, we expect to add Playlist support to web parts to enable the display of Playlists in SharePoint pages and news. We, too, expect to enable notification functionality to alert you when any new video is added to playlists that you are subscribed to. Keep up to date on the Microsoft 365 public roadmap

Happy ‘mix taping’ within your organization,
@Paul Diamond 

This post was originally published on this site

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