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How to Ensure Data Accuracy and Consistency Between QuickBooks and Dynamics 365 CRM?

How to Ensure Data Accuracy and Consistency Between QuickBooks and Dynamics 365 CRM

Excellence International LLC a company from New Jersey had a competent sales team that used Microsoft Dynamics 365 CRM. They nurtured leads, closed deals, and built strong relationships with customers. Despite this, they struggled to access customer data and align it with financial records.

The company was introduced to Inolink for Quickbooks integration with Dynamics CRM.

Being a powerful Microsoft AppSource preferred solution for Microsoft Dynamics 365 CRM, Inolink ensured that the sync between these two systems offered utmost accuracy in customer information and financial data. Inolink allowed them to access sales data, invoices, payment history, and more, all within their Dynamics 365 CRM. As a connector, Inolink simplified communication and eliminated manual data entry.

The adoption of Inolink literally transformed the company!

Moreover, Inolink helped the sales team to see a comprehensive picture of each client’s financial interactions instead of just CRM information. Sales team had the access to invoices, payment history, and outstanding balances! Inolink offered a newfound visibility, because of which they could have better conversations with customers, address payment concerns proactively, and personalize their sales approach.

Meanwhile, with Inolink, the finance team experienced a significant shift as well. They no longer needed to switch between systems to gather customer information. All relevant information could be accessed directly from QuickBooks, due to Inolink. It allowed them to reconcile payments, manage outstanding balances, and generate insightful financial reports based on customer interactions.

The above case-study justifies that it is crucial for businesses to have a unified, accurate and efficient data management system. Yet, the problem with managing data between QuickBooks and Dynamics 365 CRM can be challenging, as they operate independently!

In this article, we will explore how Inolink made it happen for Excellence International LLC and how it can make it happen for you!

But before that, let’s get a basic understanding!

Understanding QuickBooks and Dynamics 365 CRM

QuickBooks by Intuit is a comprehensive accounting software solution designed to manage finances, invoices, expenses, and inventory for businesses.

On the other hand, Microsoft Dynamics 365 CRM is a customer relationship management platform that enables organizations to effectively handle sales, marketing, and customer service activities.

The Challenges:

When integrating QuickBooks and Dynamics 365 CRM, businesses often encounter several challenges that can affect data consistency and accuracy. These challenges include:

  • Data Structure Differences: QuickBooks and Dynamics 365 CRM have different data structures and fields, making it difficult to map and synchronize information seamlessly.
  • Data Duplication: Without proper integration, duplicate records may be created in both systems, leading to confusion and inefficiencies.
  • Real-Time Updates: Ensuring real-time updates between QuickBooks and Dynamics 365 CRM is crucial for accurate and up-to-date information.
  • Data Loss: Inadequate data synchronization processes can result in data loss or inconsistencies, impacting decision-making and overall business performance.

So, How Does Inolink Help?

Inolink is a powerful integration tool designed to bridge the gap between Microsoft Dynamics 365 CRM online and QuickBooks. It enables businesses to synchronize data between these two systems, ensuring that customer information and financial data are always up to date and accurate.

Inolink acts as a connector, facilitating smooth communication and eliminating the need for manual data entry or duplicate record keeping.

Key Features of Inolink:

Inolink ensures seamless integration between Microsoft Dynamics 365 CRM online and QuickBooks by synchronizing data in real-time. Here are some key features:

  1. Real-time Data Sync: Inolink ensures that data is synchronized in real-time, minimizing delays and ensuring up-to-date information across systems.
  2. Bi-directional Sync: Inolink supports bi-directional synchronization, allowing data to flow seamlessly between Microsoft Dynamics 365 CRM and QuickBooks in both directions.
  3. Field Mapping: Inolink provides flexible field mapping options, allowing businesses to customize how data is transferred between systems and ensuring that the right information is synced.
  4. Customer Data: Inolink synchronizes customer records, including contact details, addresses, and other relevant information, between Microsoft Dynamics 365 CRM and QuickBooks. This eliminates the need for manual data entry and ensures consistency across both systems.
  5. Sales Orders: Inolink transfers sales orders created in Microsoft Dynamics 365 CRM to QuickBooks, enabling efficient order processing and accurate invoicing.
  6. Invoices and Payments: Inolink synchronizes invoices and payment information between Microsoft Dynamics 365 CRM and QuickBooks, ensuring accurate financial records and timely payment processing.
  7. Product and Pricing: Inolink maintains consistency in product catalogs and pricing between Microsoft Dynamics 365 CRM and QuickBooks, allowing for accurate quoting and order processing.

Benefits of Inolink

Integrating Microsoft Dynamics 365 CRM with QuickBooks using Inolink offers numerous advantages for businesses. Here are some benefits:

  • Enhanced Efficiency: Inolink automates the transfer of data between Microsoft Dynamics 365 CRM and QuickBooks, reducing the time and effort required for manual data entry. This streamlines processes and allows employees to focus on more strategic tasks.
  • Improved Accuracy: With Inolink, data synchronization happens in real-time, ensuring that customer information and financial data are always consistent across both systems. This eliminates the risk of errors and discrepancies caused by manual data entry.
  • 360-Degree View of Customers: By integrating Microsoft Dynamics 365 CRM with QuickBooks, businesses can have a comprehensive view of their customers. They can access sales data, invoices, payment history, and more, all within their CRM system, providing a holistic understanding of customer interactions and financial transactions.
  • Streamlined Sales and Accounting Processes: Inolink enables a seamless flow of information between sales and accounting teams. Sales orders, invoices, and payments can be automatically synced between systems, allowing for a smoother sales cycle and streamlined financial operations.

Get A 15-Days Free Trial

Integrating Microsoft Dynamics 365 CRM online with QuickBooks is essential for businesses seeking to enhance operational efficiency and streamline their sales and accounting processes. Inolink serves as the one solution for seamless integration, offering real-time data synchronization, improved accuracy, and a holistic view of customers.

By leveraging Inolink, businesses can unlock the full potential of both Microsoft Dynamics 365 CRM and QuickBooks, driving growth and success.

Book a personalised demo by sending us an email on crm@inogic.com or take a 15-days free trial to experience the power of Inolink today!

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